March 7, 2022

Philos is hiring an Executive Assistant!

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by Josefa Gonzalez

The Philos Project is searching for an Executive Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. He or she will work on a one-to-one basis on a variety of tasks related to the Executive’s working life and communications. The Executive Assistant will also work to assist the Chief of Staff on staff-wide events, updates, and scheduling. This position is full-time and in-office. Must be able to commute to the Philos Project headquarters in midtown Manhattan. Competitive salary and health benefits offered.

Job Duties: 

· Coordinate daily calendars of the Executive Director, Deputy Director and Chief of Staff

· Assist Office Manager with office events and major meetings

· Make travel arrangements for executives

· Manage phone calls and emails

· Salesforce data assistance

· Respond promptly to executives’ queries

· Facilitate internal communication (e.g. distribute information and schedule presentations)


· Bachelor’s Degree

· Proven work experience as a Senior Executive Assistant, Administrative Assistant, or similar role

· Knowledge of office procedures and equipment

· Experience with office management systems

· Familiarity with outlook calendars and Microsoft 365

· Demonstrated professionalism and flexibility

· Strong communication skills (via phone, email, and in-person)

· Experience exercising discretion and confidentiality with sensitive company information

· Excellent organizational skills with an ability to think proactively and prioritize work

To apply, please send a detailed resume and writing sample to the Chief of Staff at