The Philos Project is searching for an Executive Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. He or she will work on a one-to-one basis on a variety of tasks related to the Executive’s working life and communications. The Executive Assistant will also work to assist the Chief of Staff on staff-wide events, updates, and scheduling. This position is full-time and in-office. Must be able to commute to the Philos Project headquarters in midtown Manhattan. Competitive salary and health benefits offered.
Job Duties:
· Coordinate daily calendars of the Executive Director, Deputy Director and Chief of Staff
· Assist Office Manager with office events and major meetings
· Make travel arrangements for executives
· Manage phone calls and emails
· Salesforce data assistance
· Respond promptly to executives’ queries
· Facilitate internal communication (e.g. distribute information and schedule presentations)
Requirements:
· Bachelor’s Degree
· Proven work experience as a Senior Executive Assistant, Administrative Assistant, or similar role
· Knowledge of office procedures and equipment
· Experience with office management systems
· Familiarity with outlook calendars and Microsoft 365
· Demonstrated professionalism and flexibility
· Strong communication skills (via phone, email, and in-person)
· Experience exercising discretion and confidentiality with sensitive company information
· Excellent organizational skills with an ability to think proactively and prioritize work
To apply, please send a detailed resume and writing sample to the Chief of Staff at caroline@philosproject.org.